Meeting notes → Action plan

Goal: turn meeting notes (or a transcript) into a clean action plan: decisions, tasks, owners, deadlines, and risks.

Input (copy & fill)

• Meeting topic:
• Date/time:
• Participants (names/roles):
• Notes or transcript (paste below):
• Constraints: (deadline, budget, tools, “must/never”, etc.)
• Output style: (strict / friendly / executive)
• Deadline timezone: (e.g., UTC+4)

Prompt (paste into AI)

Role: you are an operations manager.
Task: convert the notes into an action plan. Do not invent facts. If something is unclear, add it as a question in the “Open questions” section.

Output format (in this exact order):

1. Summary (5 bullets max)
2. Decisions made
   • Decision → rationale (if stated) → impact
3. Action plan table
   • Task | Owner | Due date | Priority (H/M/L) | Dependencies | Evidence/Link (if any)
4. Risks & blockers
   • Risk/blocker → why it matters → mitigation → owner
5. Open questions (must be answered)
6. Next meeting agenda (10–20 min)
7. Follow-up message draft (short email/Slack message with tasks & deadlines)

Notes to follow:

• If due dates are not stated, write “TBD” and list it again in Open questions.
• If owners are not stated, write “Unassigned” and propose a role, not a person.

Quality check (fast)

• Are all tasks actionable (verb + object)?
• Is every task assigned to an owner (or “Unassigned”)?
• Are deadlines present (or clearly marked TBD)?
• Do risks have a mitigation and an owner?
• No invented facts?